Personnel files and documents
Personnel records, departments, categorised documents and alerts for documents approaching their end date.
Human Resources
HR from hiring to exit, on one record
In Müşavir every employee has a single record: personnel details, documents, leave balance, attendance, payroll, advances and assigned equipment sit on the same card. Leave entitlement follows seniority, payroll uses the current parameters, and the accounting entry comes from payroll approval.
Get started| Employee | Dates | Type | Status |
|---|---|---|---|
| Elif Karaca | 6-10 October | Annual leave (5 days) | approved |
| Burak Aydın | 13 October | Excused leave | with manager |
| Seda Yıldız | 20-24 October | Annual leave (5 days) | pending |
| Mert Demir | 27 October | Sick leave | report attached |
Elif Karaca: 6 years' service, 20 days a year, 15 days left
Why HR work stays scattered
- Personnel documents sit in folders, leave in a spreadsheet, attendance on paper; nowhere shows the full picture of one employee.
- Annual leave entitlement is worked out by hand from seniority, and balance errors turn into arguments at exit.
- An expired health report or certificate goes unnoticed.
- Payroll is calculated in a spreadsheet and entered into the books separately, and the two figures never agree.
One flow from employee card to payroll
When a personnel record is opened, leave entitlement, shift assignment and payroll components are linked to the same card. Approved leave reduces the balance, attendance flows into the timesheet, and approved payroll posts the accrual to the ledger. SGK and Revenue Administration declarations are archived period by period.
- Personnel numbers in the PRS-2026-00001 format and a personnel file
- Seniority-based annual leave and hierarchical approval
- Clock in/out, QR check-in and a shift plan
- Payroll, payslip PDF and an automatic accounting entry
How it works
- 1
Add your people
Enter personnel details, department, start date and documents. Documents with an end date go onto a watch list.
- 2
Switch on leave and attendance
Annual leave entitlement is calculated from seniority. Staff clock in from the panel or the QR code at the office, and the timesheet fills itself.
- 3
Run payroll
Open the period; SGK contributions, income tax brackets, the minimum wage exemption and stamp tax are applied. Download the payslip PDF and the Excel breakdown.
- 4
Approve and archive
Approval creates the accrual entry and payment creates the bank entry. Upload SGK and Revenue Administration declarations to the matching period.
Everything HR needs
Leave management
Seniority-based annual leave under Labour Law No. 4857 Art. 53 (from 1 up to and including 5 years 14 days, more than 5 and less than 15 years 20 days, 15 years or more 26 days), leave types, balances and manager approval.
Timesheets, QR attendance and shifts
Clock in and out, QR check-in tied to an office location, a weekly shift plan and the monthly timesheet.
Payroll
Using 2026 first-half parameters: employee and employer SGK contributions, income tax on the cumulative base, the minimum wage exemption, stamp tax and total employer cost.
Advances, expenses and equipment
Advance requests with payroll deductions, expense claims with receipts, and handover and return records for company assets.
Hiring, onboarding and exit
Job postings and a candidate board, onboarding templates, severance and notice pay calculation, exit interviews and an SGK and tax declaration archive.
Where the AI helps
Routine HR work gets shorter with the HR assistant
The HR assistant answers from personnel records and prepares drafts; approval and sending stay with you.
- Answers "Whose documents expire this month?" with a list.
- Shows the balance and overlapping team leave when a leave request arrives.
- Flags missing timesheets and unapproved overtime before payroll.
- Drafts job postings, onboarding emails and exit letters.
Frequently asked questions
How is annual leave entitlement calculated?
Under Labour Law No. 4857 Art. 53, at least 14 days for service from 1 up to and including 5 years, 20 days for more than 5 and less than 15 years, and 26 days for 15 years or more. Employees aged 18 or under and 50 or over get no less than 20 days. Contracts can grant more.
Which parameters does payroll use?
Those of the current period: for the first half of 2026, a gross minimum wage of 33,030 TL, employee SGK share 14%, employee unemployment share 1%, employer SGK share 21.75% after Law No. 7566 (reduced by 2 points with the general incentive, or 5 points in manufacturing until 31.12.2026 under provisional Art. 108 of Law No. 5510) and stamp tax of 0.759%. Parameters are updated per period when they change.
Does Müşavir submit SGK and tax declarations?
Declarations are prepared in the panel and archived by period. Official submission is made by your accountant or an authorised user through the relevant authority's system, and you upload the submitted document to the archive.
How are health reports protected?
A health report is special-category personal data under KVKK Art. 6. Report documents are kept in a separate category in the personnel file and only users granted permission in the personnel module can see them. Processing relies on the legal grounds listed in Art. 6, such as your obligations as employer under labour and social security law.
How is attendance recorded for staff who do not use the panel?
They can check in and out with the QR code posted at the office, or their manager enters it on the timesheet screen. Every change is logged.
How does payroll reach the books?
When payroll is approved the accrual journal entry is created, and when it is marked as paid the bank payment entry follows. No separate entry is needed.
Related
HR managers →
Personnel file, leave, timesheets and payroll on one card; accounting posts itself.
Employer cost →
Gross to net and total employer cost: social security, income tax, stamp duty, 2026 H1.
Bookkeeping →
Invoices, expenses and bank lines in one ledger; VAT report and trial balance ready.
Tasks →
A weekly board, tasks linked to records, recurring work and templates.
Healthcare →
Clinic administration: bookings, installment packages, staff and billing. No medical records.
KVKK and GDPR →
Data subject rights, how to apply, cross-border transfer and AI processing.
Bring your personnel records into one place
Add your employees and see leave entitlements and the first payroll on the same day.
Get started