Historical account balance
See any customer or carrier balance as of any date and take the statement for that date.
Industry: Logistics
Accounts, currency and shifts in one set of books
A logistics firm works with dozens of carriers every day, some invoices are in euros or dollars, drivers bring in road expense receipts and warehouse shifts rotate. Müşavir keeps carrier and customer accounts in their own currency, reads receipts, and ties shifts and QR attendance to payroll.
Get started| Account | Balance | Reconciliation |
|---|---|---|
| Yalçın Transport | 4,200 EUR | approved |
| Toprak Haulage | 186,400 TL | viewed |
| Güneş Reefer | 2,750 EUR | disputed |
| Kartal Logistics | 92,000 TL | sent |
Güneş Reefer: reports a 60 EUR difference from exchange rates
Where the back office struggles in logistics
- What you owe carriers and what customers owe you sit in separate spreadsheets; nobody has the net position.
- TL equivalents and exchange differences on euro and dollar invoices are worked out by hand at month end.
- Fuel, toll and road expense receipts get lost or arrive in a batch weeks later.
- Warehouse shifts and overtime are kept on paper and errors creep in when moved to payroll.
The Müşavir flow at a logistics firm
- 01 Module →
Customer and carrier accounts
Shippers and subcontracted carriers are opened as accounts; each can run in TL, USD, EUR or GBP.
- 02 Module →
Trip quote and sale
Route and service items are picked from the catalog, a foreign-currency quote goes out by link and a sale opens on acceptance.
- 03 Module →
Fuel and expense receipts
The driver uploads a photo of the receipt; the AI reads the amount and VAT and the expense waits for approval.
- 04 Module →
Shifts and QR attendance
Warehouse and driver shifts sit in the weekly plan; staff check in and out with a QR code and attendance fills itself.
- 05 Module →
Bank and exchange differences
Bank statements are imported, receipts and payments match accounts, and exchange differences on foreign-currency items are posted.
- 06 Module →
Carrier reconciliation
At period end, balance confirmations go to carriers and key customers by link; foreign-currency balances show their TL equivalent.
Worked example
Example: a haulier with 35 carriers and 22 staff
In this example the firm runs domestic and European trips. A trip to Germany is invoiced to the customer at 2,400 EUR + VAT and the carrier is paid 1,900 EUR. During the month drivers bring in 180 fuel and toll receipts, and 22 warehouse staff check in and out with QR across two shifts. At month end, confirmations go to all 35 carriers, with automatic reminders on day 7 and day 15 for those who do not reply. Figures are illustrative.
- Trip invoice (example)
- 2,400 EUR + VAT
- Carrier cost
- 1,900 EUR
- Monthly expense receipts
- 180
- Carriers reconciled
- 35
The pieces a logistics firm needs
Asset assignments
Assign vehicle keys, handheld terminals and fuel cards to staff with handover and return records.
Expiring document tracking
Get a warning before driving licences and professional certificates expire.
Advances and travel allowances
Record the advance given before a trip and close it with expense receipts on return.
Where the AI helps
Reconciliation and bookkeeping assistants
The assistants read receipts, statements and foreign-currency accounts together.
- Reads fuel and toll receipts, separates amount and VAT and proposes the expense entry.
- In a carrier dispute, shows whether the gap comes from exchange rates or a missing invoice.
- Answers "Which carriers did we pay most in euros this month?" from your records.
Frequently asked questions
How are balances shown for foreign-currency accounts?
The account is tracked in its own currency (USD, EUR or GBP) and the TL equivalent is shown separately at the current rate from the exchange rate service.
Can drivers upload receipts without seeing the panel?
Give the driver a user that only sees their own expense and attendance screens; they upload receipt photos from their phone and never see the accounting records.
Do we need special hardware for QR attendance?
No. A QR code is created for the office or warehouse and staff scan it with their own phone to check in and out.
Does it do vehicle tracking or route planning?
No. Müşavir is not a vehicle tracking or route optimisation tool; it runs the firm's accounts, invoices, expenses, staff and payroll.
Related
Bookkeeping →
Invoices, expenses and bank lines in one ledger; VAT report and trial balance ready.
E-Reconciliation →
Send balance confirmations by link; approvals, disputes and reminders in one list.
Human Resources →
Personnel, leave, attendance, shifts and payroll in one panel, posted to the ledger.
HR managers →
Personnel file, leave, timesheets and payroll on one card; accounting posts itself.
Current-account reconciliation →
Balance confirmation after BA/BS: planning a round, settling disputes, keeping records.
See every carrier account in one list
Load your accounts with their currencies and start this month's reconciliation round by link.
Get started